Job Description

Overview:

At Wiss, we believe our people make the difference — for our clients and for each other. The Tax Administrator plays a key role in supporting our Tax team by managing the administrative and operational details that keep engagements running smoothly. This role ensures timely, accurate processing and delivery of client work while helping create an exceptional experience for the clients and teams we serve.

The ideal candidate is a highly organized, tech-savvy professional with prior experience in tax administration within a public accounting firm. They are proactive, detail-oriented, and thrive in a collaborative, fast-paced environment. They value efficiency, accuracy, and continuous improvement — always looking for ways to make processes smarter and more effective. This position is fully onsite at the Florham Park, NJ location.

Key Responsibilities:

Tax Processing & Filing

• Manage the intake, tracking, and delivery of client tax returns (individual, corporate, partnership, fiduciary, etc.).
• Coordinate and process e-filings, monitor acknowledgments, and resolve rejections in a timely manner.
• Track extensions, estimated payments, and other filing deadlines to ensure timely completion.
• Maintain accurate, up-to-date records and logs for all filings using firm software.

Administrative & Department Support

• Maintain and update client information in the firm’s tax and document management systems.
• Distribute engagement letters, manage client signatures, and organize documents in client portals.
• Handle scanning, copying, mail, and other administrative logistics with precision and efficiency.
• Provide direct administrative support to assigned partners, including calendaring, phone calls, meeting coordination, and related tasks as needed.

Client & Team Coordination

• Serve as a reliable, responsive point of contact for clients on administrative matters.
• Coordinate with tax preparers, reviewers, and other internal teams to keep engagements moving forward.
• Follow up on outstanding client documents and signatures, ensuring all deliverables stay on track.
• Demonstrate a client-first mindset and a commitment to professional, courteous communication.

Qualifications

• 3+ years of experience in an administrative or processing role within a tax or accounting firm
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong technology skills and comfort with learning new systems quickly.
• Naturally prioritizes efficient, organized ways of working and looks for opportunities to streamline tasks.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities simultaneously.
• Clear, professional communication skills and a client-focused approach.
• Collaborative, adaptable, and positive team player with a proactive mindset.

Work Environment

• On-site, five days per week at the Florham Park office (no hybrid option).
• Extended hours are required during busy seasons.
• Fast-paced, team-driven culture that values collaboration, efficiency, integrity, and putting clients first.

Salary range is $60,000-$65,000

"Wiss is committed to fostering a welcoming community. We seek candidates from all backgrounds to join our team and encourage our employees to bring their authentic and best selves to work.

Applicants must be authorized to work for any employer in the U.S. This policy applies equally to applicants regardless of national origin.

We are an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other legally protected status.

To all staffing agencies : Wiss does not utilize 3rd party firms for any internal or client positions. Please be advised, Wiss is not responsible for any fees related to unsolicited resumes. All unsolicited resumes will become the property of Wiss.

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