Job Description

Job Title: Construction Payroll Specialist

Industry: Commercial Construction

Experience Level: Mid–Senior (5+ years)

Position Summary

The Construction Payroll Specialist is responsible for the accurate and timely processing of multi-state payroll for commercial construction projects. This role requires deep knowledge of construction payroll practices, job costing, labor compliance, and wage regulations. The ideal candidate brings hands-on payroll expertise within a construction environment, strong attention to detail, and the ability to manage complex payroll requirements across multiple jurisdictions.

Key Responsibilities

Process weekly and/or bi-weekly payroll for hourly and salaried employees across multiple states

Ensure accurate calculation of wages, overtime, differentials, deductions, and benefits in compliance with federal, state, and local regulations

Maintain payroll records including timecards, job cost allocations, union/non-union classifications, and labor codes

Support payroll requirements related to commercial construction projects, including job-specific pay rules

Review and reconcile payroll reports; investigate and resolve discrepancies in a timely manner

Coordinate with HR, Accounting, and Project Management teams to ensure accurate employee and job data

Prepare payroll-related reports for management, accounting, and audits as needed

Stay current on multi-state payroll laws, tax requirements, and construction labor regulations

Respond to employee payroll inquiries professionally and confidentially

Assist with year-end payroll activities including W-2 processing and audits

Ensure payroll processes follow internal controls and company policies

Required Qualifications

Minimum of 5 years of hands-on payroll experience within a construction company

Proven experience processing multi-state payroll

Strong understanding of construction payroll practices, labor classifications, and job costing concepts

Working knowledge of federal, state, and local payroll tax regulations

High level of accuracy and attention to detail

Ability to manage confidential information with discretion

Strong organizational and time-management skills

Proficient in Microsoft Excel and payroll reporting tools

Ability to work independently in a deadline-driven environment

Preferred Qualifications

Experience with commercial construction payroll

Exposure to union payroll, certified payroll, or prevailing wage (a plus, not required)

Experience working with large payroll volumes

Familiarity with construction accounting or ERP systems

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