Job Description

We are seeking a motivated and detail-oriented Executive Administrative Assistant to join a dynamic and collaborative team in the dental industry. This role is essential in supporting administrative functions, fostering a positive work environment, and ensuring smooth office operations. The ideal candidate will execute various administrative tasks, with an emphasis on confidentiality, professionalism and attention to detail.

Essential Functions:

• Provide support to executive team and office services
• Manage multiple assignments and special projects
• Coordinate and manage daily schedules and appointments, schedule meetings and calendar appointments including video conferencing
• Process invoices, purchase orders and expense reports
• Create, edit and proof presentations, mailings and meeting minutes
• Manage spreadsheets and database information
• Prepare correspondence, proofread, distribute mail, manage paper and electronic filing systems
• Order and maintain supply inventory
• Coordinate and manage lunch meeting
• Answer, screen and place phone calls
• Coordinate executive and visitor travel arrangements
• Act with discretion, confidentiality and sensitivity to the impact and image of the organization

Your Qualifications:

• Associate or bachelor's degree preferred
• Minimum of five years' executive support experience required
• Ability to multitask, provide attention to detail, take direction and have flexibility in working with others
• Notary or willingness to become certified
• Excellent verbal and written communication skills as well as strong presentation skills.
• Strong interpersonal, time management, organizational and attention to detail skills.
• Proven ability to work both independently and in a team setting and to follow specific work instructions and procedures.
• Strong computer skills in MS Office.

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