Job Description

Job Title: Event Project Manager (Contract)

Location: Hybrid – Hoboken, NJ

Duration: 6 months (with possible extension)

Job Summary

We are seeking a highly organized, PMO-style Event Project Manager to support the planning and execution of a large-scale North America supplier and partner event scheduled for May 2026 .

The role will focus on end-to-end event delivery, managing multiple workstreams, stakeholders, timelines, and logistics. This position will work closely with a global events lead in London, the US partnership team, and local execution partners.

Event Overview

• Large North America–focused corporate event
• 2-day format
• ~600 attendees, including ~200 suppliers
• Format includes plenary sessions, gala dinner, and partner meetings
• Modeled after a global “Partner to Win” supplier summit

Key Responsibilities

Event & Project Management

• Own the overall event project plan , timelines, and milestones
• Manage multiple workflows using a PMO-style approach (Gantt charts, trackers, action logs)
• Ensure deliverables remain on schedule and risks are identified and mitigated

Event Operations & Logistics

• Oversee event logistics including venue, hotel, production, and creative agency coordination
• Manage run-of-show planning and operational readiness
• Support budget tracking, quotations, and basic cost control

Stakeholder & Delegate Management

• Coordinate communication with internal and external stakeholders
• Manage delegate workflows including invitations and confirmations
• Liaise with local communications teams as needed

Content & Compliance Support

• Support content development and presentation coordination
• Liaise with legal and business partners on NDAs, competition law, and privacy requirements
• Manage NDA documentation and approvals

Required Skills & Experience

• Strong event project management and organizational skills
• Ability to manage multiple timelines, stakeholders, and deliverables simultaneously
• Experience planning and executing large-scale corporate events or conferences
• Strong attention to detail and follow-through
• Confident communicator with strong interpersonal skills
• Ability to operate in a fast-paced, dynamic environment
• Fluent written and verbal English

Tools & Technology

• Proficiency in MS 365 (Excel, PowerPoint, Word, Teams, SharePoint, Planner)
• Experience with Gantt charts and project scheduling tools (e.g., MS Project)
• Basic budgeting, quotation, and expense-tracking experience

Preferred Qualifications

• Experience delivering events with 500+ attendees
• Corporate / Fortune 500 event experience preferred
• Bachelor’s degree preferred but not required with strong experience

Level

Junior to Mid-Level

• Compress this to a 1-page recruiter JD
• Strip procurement language or make it mandatory

EEO Statement:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority, Gender, Disability, Religion, LGBTQI, Age, or Veteran status.

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