Job Description

Personal Assistant / Estate Manager

Park Cities, Dallas, TX

Delta Dallas is partnering with a prominent Dallas family in their search for a highly experienced Personal Assistant / Estate Manager to oversee the seamless operations of their Park Cities residence. This trusted professional will serve as both the primary point of contact for the household and a personal assistant to the family , balancing estate management with attentive, personalized support.

The ideal candidate is a polished, service-oriented professional with demonstrated success supporting ultra-high-net-worth (UHNW) households. This role requires discretion, foresight, and the ability to anticipate needs - ensuring both the home and the family’s personal affairs run smoothly and with the utmost care.

Key Responsibilities

Personal & Family Support:

• Manage household and family calendars, schedule appointments, and coordinate travel logistics.
• Provide personal assistance to the family, including errands, personal shopping, gifting, and special requests.
• Handle household mail, organize documentation (including medical and personal records), and coordinate with the family office on sensitive matters.
• Support holiday traditions and family lifestyle needs: decorations, cards, gifts, vendor coordination, and event logistics.

Household & Staff Management:

• Lead and oversee daily activities of household staff, ensuring service standards are consistently upheld.
• Recruit, train, and manage employees; oversee scheduling, timecard auditing, PTO, and payroll coordination with the family office.
• Develop and maintain household manuals, policies, and procedures.
• Foster a collaborative, professional work environment for all staff and vendors.

Property & Vendor Oversight:

• Direct all aspects of property operations, including preventative maintenance, repairs, and renovations.
• Manage vendor relationships, from contract negotiation to scheduling and quality control.
• Oversee landscaping, vehicle care, and household systems to ensure the property is maintained at the highest level.

Event & Lifestyle Management:

• Plan, coordinate, and execute family events and gatherings, both at the residence and occasionally offsite.
• Manage catering, meal programs, and food deliveries to align with family preferences.
• Anticipate and support the family’s lifestyle needs with creativity, attention to detail, and refined service.

Non-Negotiable Qualifications:

• Minimum of 5 years’ experience managing the household/estate of a UHNW family, with combined personal assistant responsibilities.
• Proficiency in Mac environment (required) and expert skills within the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong financial acumen to manage household budgets and reconcile expenses.
• Comfort around large dogs.
• Ability to travel periodically to additional family properties.
• Valid driver’s license and reliable transportation.
• Unwavering discretion, professionalism, and confidentiality.
• Successful completion of an in-depth background and credit check.

This role offers the opportunity to work at the intersection of estate management and personal support , ensuring a refined household environment while directly enhancing the family’s day-to-day quality of life.

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