Job Description

Location: Stoughton, MA (Full-time, Onsite)

Employment Type: Full-Time

About Oberon Initiatives

Oberon Initiatives is a leading well-established energy-efficiency firm with operations on both the East and West Coasts. We have successfully completed more than 4,000 projects across industries, helping businesses lower costs and improve sustainability. Our reputation is backed by nearly 150 5-star Google reviews and long-term client relationships built on trust and proven results.

We are also direct partners with leading utility providers, giving us unique expertise in rebate programs, compliance, and incentive structures that deliver measurable financial benefits. From in-house design and manufacturing of LED fixtures to full turnkey project execution, Oberon provides end-to-end solutions that make a lasting impact on businesses and communities.

As a fast-growing, entrepreneurial organization, we pride ourselves on innovation, teamwork, and dedication. Joining Oberon means working in a dynamic environment where ambitious individuals can grow their careers while shaping the future of energy efficiency.

About the Role

We are now seeking a Business Operations Associate to join our Stoughton, MA team. This is a core operations role that sits at the center of the company’s daily activity. You’ll work directly with leadership to keep projects, finances, logistics, rebates, and internal processes running smoothly. One day you might be pushing a rebate through utility review, the next you’re resolving an inventory issue or assisting with licensing filings, payroll questions, project documentation, or vendor follow-ups.

This is not a narrow job. It’s a role for someone who likes variety, handles pressure well, and knows how to keep a business moving without constant oversight. You are someone with 3–7 years of real experience in a fast-paced business where you had to figure things out quickly, handle competing deadlines, and support leadership directly. You’re not just an analyst. You’re a doer with judgment, initiative, and a bias toward action.

This is not a standard 9-to-5 role. This role requires an entrepreneurial mindset, adaptability, and a willingness to take ownership of diverse responsibilities. It is well-suited for someone seeking to grow their career in a dynamic environment.

Key Responsibilities

Program & Rebate Management

• Prepare and submit rebate applications with full accuracy.
• Act as the primary liaison with utility companies on submissions, documentation, and program updates.
• Track program performance and identify improvements or alternative pathways when issues arise.

Financial & Compliance Operations

• Support payroll, bookkeeping, and quarterly filings.
• Assist with tax preparation across multiple states and ensure compliance.
• Manage POS inventory, reconcile discrepancies, and maintain clean financial records.
• Use QuickBooks for day-to-day financial operations (experience preferred).

Project & Business Operations

• Work across departments to support projects with tight timelines.
• Assist with licensing, certifications, and operational filings.
• Provide leadership with operational support, process improvements, and problem-solving.

Analysis & Reporting

• Build and maintain operational and financial reports using Excel or Google Sheets.
• Track KPIs tied to rebates, compliance, and operations.
• Present insights clearly so leadership can make fast decisions.

Flexibility & Cross-Functional Support

• Take ownership of tasks that fall outside traditional job boundaries.
• Jump into urgent issues and drive them to resolution.
• Work closely with teams across the business to maintain momentum.

Qualifications

• Bachelor’s or Master’s degree in Finance, Business Analytics, Business Administration, or Engineering Management.
• 3–7 years of full-time professional work experience in operations, finance, analytics, or program management.
• Strong analytical skills with proficiency in Excel/Google Sheets (INDEXMATCH, VLOOKUP, PivotTables required).
• Demonstrated problem-solving and organizational skills with the ability to meet deadlines.
• Strong organizational habits, sound judgment, and the ability to handle competing priorities.
• Strong verbal, written, and presentation communication skills.
• Collaborative, team-oriented approach with the ability to work independently when needed.
• Experience with QuickBooks or similar financial software strongly preferred.

Key Traits We Value

• Commitment: Success in this role requires dedication, flexibility, and reliability, with the willingness to put in the effort required beyond traditional working hours when needed to meet evolving priorities and critical deadlines.

• Ownership: Self-starter who takes responsibility without constant oversight.

• Discretion: Ability to handle confidential and sensitive information with integrity.

• Flexibility: Willingness to step outside core duties and support wherever needed.

• Urgency: Ability to address business issues promptly, regardless of time or day.

• Excellence: You hold yourself and your work to the highest standards.

Work Environment & Culture

In-office presence is an essential part of our culture. Being on-site in Stoughton allows you to engage directly with senior leadership, share ideas, and collaborate closely with team members. This strengthens connections, enhances problem-solving, and fosters team synergy—all of which are critical to achieving our collective goals.

You will thrive in a fast-paced, entrepreneurial environment where adaptability is key. This is a hands-on learning environment that rewards initiative, resilience, and innovation.

Location Requirement

This is a fully in-person role based in Stoughton, MA. Candidates must be willing to relocate nearby to work closely with leadership and the operations team.

Diversity & Work Authorization

Oberon Initiatives welcomes applications from candidates of diverse backgrounds. Work authorization support is available for the right candidate, including recent graduates on OPT.

Why Join Oberon?

• Join a company with 4,000+ successful projects and a stellar 5-star reputation.

• Direct exposure to executive leadership and business-critical projects.

• Opportunity to expand into senior program management or strategic operations roles.

• Be part of a company directly partnered with utilities, redefining energy efficiency through rebate-driven solutions.

• A collaborative culture where dedication, adaptability, and initiative are valued.

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