Job Description

Job Description:

We are a leading, globally recognized fine jewelry house based in New York City, seeking a polished and distinguished professional to serve as the right-hand to our Vice President of Stones & Acquisitions, and occasionally support the President. This role requires poise, discretion, and a deep understanding of the jewelry industry. You will play a critical role in managing the Vice President’s day-to-day operations, ensuring seamless coordination across all facets of the business.

Please note: This is an in-person position based in our New York City office. You must currently reside in the New York area.

Responsibilities:

· Serve as the primary support for the Vice President, handling daily administrative and organizational tasks.

· Source diamonds and gemstones for production.

· Select diamonds and gemstones from in-house stock for designs, repairs, and special projects.

· Manage the process between design, sourcing, and factories for new and existing pieces.

· Sort, weigh, count, and organize diamonds and colored stones.

· Support stone inventory processes, organization, and product tracking – ensure the timely and accurate input of all new stones through the appropriate systems.

· Provide occasional executive-level support to the President.

· Manage schedules, appointments, and travel arrangements.

· Maintain and update detailed spreadsheets and tracking systems for acquisitions, inventory, and sourcing projects.

· Coordinate all shipments—incoming and outgoing—of stock pieces, client pieces, and new acquisitions.

· Produce and update detailed status report of client and stock pieces.

· Coordinate high-stakes meetings and events in a fast-paced, high-pressure environment.

· Maintain a high level of professionalism and discretion in all communications and interactions.

Qualifications:

· Bachelor’s degree required.

· 1-3 years of prior experience in the jewelry industry required, particularly with diamonds and gemstones.

· Knowledge in jewelry production with understanding the process, rhetoric, and craft of creating jewelry a plus.

· Exceptional discretion in handling sensitive material.

· Strong organizational and administrative skills; ability to remain poised under pressure.

· A refined and polished demeanor suitable for representing our executive office.

· Proficiency in Microsoft Office Suite and inventory systems.

Core Personal Skills:

· High Energy & Proactive – Takes ownership and accountability, driving the future success of the company. Resourceful and self-motivated, with a proven ability to take initiative and deliver results.

· Client & Brand Focused – Deep passion for the brand’s creative vision, dedicated to delivering an extraordinary client experience. Makes decisions that uphold the best interests of both the company and its clientele.

· Adaptable & Resilient – Thrives under pressure, balancing multiple priorities with poise. Learns from mistakes, adjusts quickly to change, and knows when to act with urgency.

· Collaborative Communicator – Works seamlessly within the team, valuing diverse perspectives. Communicates openly, directly, and respectfully across all levels and functions.

· Detail-Oriented Expertise – Maintains exceptional organization and accuracy, delivering work to the highest standard. Stays current on industry trends, techniques, and innovations, with a commitment to continuous learning.

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